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Enigma-IS has an exciting new opportunity for a detail-focused and highly organised Learning and Development Administrator to join our team! Our ideal candidate will have a strong background in administration and be confident in supporting the QSHE & Energy and Training Team needs. The primary focus of the role is supporting the Training Department to facilitate the administration, and organisation needs related to training activities.

At Enigma-IS we promote a vision with five core principles and values: Insight, Innovation, Inclusivity, Investment, and Integrity. As a Learning and Development Administrator, you'll be expected to demonstrate these values in all working practices.

Please, Submit your CV online: https://www.enigma-is.com/submit-cv/

Main Duties and Responsibilities / Key Results Areas:

•        Ensuring all pre-training and post-training documentation and processes are followed and completed.

•        Planning & scheduling all refresher certifications & accreditations.

•        Ensuring administrative housekeeping accuracy and certifications are received.

•        Managing training expenditure against raised POs, invoices, and budget forecasting.

•        Linking LMS to keep training records accurate and valid.

•        Tracking ‘Enigma-IS eLearning’ for all colleagues, ensuring all courses are followed up and completed.

•        Providing the relevant training reports to stakeholders by linking to LMS (Learning Management System).

•        Managing the sign-off process for new starters on the LMS.

•        Overseeing the Training & Career Management inbox, answering or forwarding any new queries.

•        Supporting the Apprentice & Training Manager with administration tasks; planning & scheduling training courses, events, accommodation, updating trackers and programme data.

•        Supporting Induction with administration tasks; planning & scheduling sessions, events, accommodation, updating trackers and programme data, managing facilitators' resources and rotas.

•        Scheduling and managing IOSH training and development activities with stakeholders.

•        Support functional administration tasks.

•        Liaison with operational management teams to obtain evidence of training.

Knowledge & Experience:

Essential

•        Excellent attention to detail.

•        A well-developed knowledge of training management techniques and processes with experience in evaluating the success of delivered programs and learning.

•        Having a continuous improvement mindset.

•        Experience in data entry and administration.

•        An ability to work independently and follow a high–level outline.

•        Excellent interpersonal skills with the ability to build trusted work relationships with the team and external stakeholders/providers.

•        High level of initiative with a self-starter attitude.

•        Communication skills across different cultures and with individuals at different levels of seniority.

•        Excellent organisation skills, ability to handle and prioritise work methodically, and being conscious of working to high-quality standards.

Desirable

•        Train the Trainer skills and training delivery.

•        Experience with the CITB financial levy and grant application process.

•        Experience in Learning Management Systems to host eLearning and training events.

•        Experience in the construction and industrial industries.

•        Coordinating training events.

Work Location:

Derby DE24 8AA

Start Date:

1st May 2025

Salary & Rewards:

Pension: TBA % contributory by Company / Employee

Holidays: 25 Annual + 8 Days Bank Holiday

Hours of work: 37.5 Mon-Fri

Notice: 1-Month

Employment Basis: Permanent

Training & Education: A comprehensive personal training plan will be developed.

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