Enigma-IS has an exciting new opportunity for a detail-focused and highly organised Learning and Development Administrator to join our team! Our ideal candidate will have a strong background in administration and be confident in supporting the QSHE & Energy and Training Team needs. The primary focus of the role is supporting the Training Department to facilitate the administration, and organisation needs related to training activities.
At Enigma-IS we promote a vision with five core principles and values: Insight, Innovation, Inclusivity, Investment, and Integrity. As a Learning and Development Administrator, you’ll be expected to demonstrate these values in all working practices.
Please, Submit your CV online: https://www.enigma-is.com/submit-cv/
Main Duties and Responsibilities / Key Results Areas:
• Ensuring all pre-training and post-training documentation and processes are followed and completed.
• Planning & scheduling all refresher certifications & accreditations.
• Ensuring administrative housekeeping accuracy and certifications are received.
• Managing training expenditure against raised POs, invoices, and budget forecasting.
• Linking LMS to keep training records accurate and valid.
• Tracking ‘Enigma-IS eLearning’ for all colleagues, ensuring all courses are followed up and completed.
• Providing the relevant training reports to stakeholders by linking to LMS (Learning Management System).
• Managing the sign-off process for new starters on the LMS.
• Overseeing the Training & Career Management inbox, answering or forwarding any new queries.
• Supporting the Apprentice & Training Manager with administration tasks; planning & scheduling training courses, events, accommodation, updating trackers and programme data.
• Supporting Induction with administration tasks; planning & scheduling sessions, events, accommodation, updating trackers and programme data, managing facilitators’ resources and rotas.
• Scheduling and managing IOSH training and development activities with stakeholders.
• Support functional administration tasks.
• Liaison with operational management teams to obtain evidence of training.
Knowledge & Experience:
Essential
• Excellent attention to detail.
• A well-developed knowledge of training management techniques and processes with experience in evaluating the success of delivered programs and learning.
• Having a continuous improvement mindset.
• Experience in data entry and administration.
• An ability to work independently and follow a high–level outline.
• Excellent interpersonal skills with the ability to build trusted work relationships with the team and external stakeholders/providers.
• High level of initiative with a self-starter attitude.
• Communication skills across different cultures and with individuals at different levels of seniority.
• Excellent organisation skills, ability to handle and prioritise work methodically, and being conscious of working to high-quality standards.
Desirable
• Train the Trainer skills and training delivery.
• Experience with the CITB financial levy and grant application process.
• Experience in Learning Management Systems to host eLearning and training events.
• Experience in the construction and industrial industries.
• Coordinating training events.
Work Location:
Derby DE24 8AA
Start Date:
1st May 2025
Salary & Rewards:
Pension: TBA % contributory by Company / Employee
Holidays: 25 Annual + 8 Days Bank Holiday
Hours of work: 37.5 Mon-Fri
Notice: 1-Month
Employment Basis: Permanent
Training & Education: A comprehensive personal training plan will be developed.